Background
Many companies maintain an extensive amount of duplicate paper files as a normal course of their business. This commonly used approach, which is very labor intensive, has become increasing inefficient and ineffective over time.
Document management software technology was developed many years ago to eliminate the need for maintaining paper files. Because of their original costs, typically in the range of $50,000 - $100,000, and the overall time frame and effort that it took to implement these products, their use was typically restricted to very large companies.
It has been a relatively recent development for robust document management software products to become available that is targeted for for medium size companies.
The DASH's ddxSuite has been available for over 10 years, and it is targeted for medium size companies. It offers very robust software functionality for a fraction of the cost of traditional full function products. Additionally, it can be implemented in very short periods of time, without requiring extensive amounts of internal resources. One of the reasons for this reduced time, effort, and cost is that DASH's ddxSuite includes pre-engineered interfaces for several ERP products* that are very popular with medium size companies. To date over 170 companies have purchased DASH's ddxSuite. Their satisfaction is demonstrated by the fact that over 95% of them continue to use it.
*DASH's ddxSuite currently offers a standard interface for these ERP products: Time Critical Manufacturing (TCM), SYSPRO, and Made2Manage. Interface development is underway for these ERP products: Epicor/Vantage, Infor/ERP, Infor/SyteLine, and Microsoft/Dynamics NAV. DASH is anxious to develop standard interfaces to additional ERP products.
Overview
Major Functions
- ddxArchive - used for automated document filing, management, archival, and retrieval
- ddxConnect - used for automated document delivery
- ddxAdministrator - used to control user security, add new Views and document types, set retention policies, configure revision control, and manage workflow capabilities.
- ERP Integration - used to automatically file and distribute documents generated from several popular midsize ERP products*. This interface results in the selected special forms being automatically filed within ddxAchive, without requiring any manual intervention.
Major Features
- Supports email, faxing, and laser printing
- Documents can be filed automatically, or manually using scanning, printing, or saving functions.
- Form Recognition
- Supports Document Revision Control
- Client Defined User Security
- Client Defined Document Retention Policies
- Supports Client Defined Workflows and Approvals
- Microsoft office Integration (Word, Excel, and Outlook)
- email archiving
- Supports virtually any file type
Server & Client Requirements
ddxSuite requires a server running Microsoft's Windows 2000 or later, and Microsoft's SQL Server 2000 or later. Small or Pilot installations (<10 concurrent users) can run on the same server as the ERP system. Clients require Windows Vista, XP Pro, or 2000 Pro.
Typical implementation time frames are 30 - 60 days. Typical payback periods are also 60 - 120 days.